An invoice represents an order you have placed with a supplier. It records the total amount, what you have paid so far, and what is still outstanding. You can attach the actual invoice file, add items you ordered, and set payment terms.

Open the invoice, click Log Payment, and use the quick-split buttons — "50% Deposit" for the first payment and "50% Final" for the balance. The app calculates the amounts automatically based on the invoice total.

Part Paid means at least one payment has been logged against the invoice, but the full amount has not been settled yet. For example, if you paid a 30% deposit, the invoice shows as Part Paid until the remaining 70% is logged.

Item Tracking shows you items that need attention — specifically items where a partial delivery has arrived but units are still missing, or items on older invoices that have never been logged as received. It is not a full stock system — it is an early warning so you can chase suppliers.

Accounts Payable gives you a high-level view of every balance you owe, sorted by urgency. Overdue payments appear at the top in red, payments due soon in amber, and fully settled invoices at the bottom. You can log a payment directly from this page without opening the invoice.

Yes. When you log arrival of an item, you enter how many arrived. If it is less than the full quantity, the item stays in Item Tracking with a running total — for example 40 of 50 received. Every delivery is logged with a date so you have a full history.

When creating an invoice, enable Payment Terms and set your deposit percentage and when the balance is due — for example on arrival, 30 days after arrival, or a specific date. InvoiceFlow then tracks the deadline and shows it in Accounts Payable with urgency indicators.

Yes. Each invoice can have its own currency. When logging a payment, you can also choose a different currency — useful if you pay in CNY but the invoice is in GBP.

In the current version, your data is stored locally in your browser. It is private and not shared with anyone, but it is tied to this browser and device. The upcoming hosted version will store everything securely in the cloud so you can access it from anywhere.

Not in the current version — each login is individual. The hosted version will include full team support with roles (Admin, Editor, Viewer), so you and your staff can each have your own login with the right level of access.

Go to Settings then Payment Methods and type in any method — for example "HSBC Bank Transfer" or "Airwallex". It will appear in the dropdown whenever you log a payment.

Yes — click Export CSV on the Dashboard. This downloads all your invoice data including payments, which you can open in Excel or share with your accountant.